Your privacy is important to us. To better protect your privacy, we provide this privacy policy explaining our information practices on how we collect, use or disclose your personal information gathered from, and posted on, this site. This privacy policy may be changed at any time; if any changes are made, they will be posted to this page.
Website
The Canadian College of Physicists of Medicine (CCPM) website is operated by the CCPM (the “Operator”). Users who visit the website are bound by these terms and conditions.
The name and logo of CCPM are the property of CCPM. All content on the website is also the property of CCPM, unless otherwise indicated, and is protected by copyright law. If you wish to use, copy, translate, publish, or distribute any content, you must first obtain written permission from CCPM.
The person responsible for information security at CCPM is Erika Brown, Executive Director. To contact her, write to info@ccpm.ca.
Website: https://www.ccpm.ca
Collecting personal info
The personal information we collect includes:
Authorized personnel may correct, update, or add personal and professional information.
This website uses cookies, which means that we also collect information about you through the link established between your devices (computer, tablet, or phone) and our website. To learn more about the cookies we use, please consult our cookie policy.
Your personal information is collected through:
Use of Personal Information
We may use the personal information you provide about yourself to respond to your requests and questions related to our activities and services. By agreeing to provide us with personal information, you consent to its use for the purposes set out in this policy. The personal information provided when you register for events, apply for membership, or renew your membership is used to ensure that we can send you e-newsletters, event notices, and any other notices or documents that you are entitled to receive as a participant or member.
Sharing your personal information
Your personal information is accessible only to our representatives, subcontractors, or suppliers whose duties require it. These individuals are required to protect your personal information in accordance with this policy.
Assigned passwords and usernames are not made available to any person or entity other than the user and staff members authorized by us.
We may disclose a user’s personal information for reasons expressly stipulated in the Private Sector Protection of Personal Information Act C.P-39.1, including to our lawyers, following the issuance of a subpoena or other court order, or for the purpose of preventing an act of violence.
We take the necessary measures to protect your personal information from unauthorized disclosure. We will not use or transfer the personal information provided to us, and it will not be disclosed or marketed without your prior consent.
If you have a user account on our website, you can view or modify your personal information at any time.
Your personal information is stored on our dedicated space on the L’ASSOCIÉ WEB server in Montreal, Canada.
Right of access, right to object, and right to withdraw
We are committed to recognizing the right of access and rectification to individuals who wish to consult, modify, or even delete information concerning them.
Please note that if you are on our mailing list, you can unsubscribe at any time.
We are therefore committed to offering you the right to access, oppose, and withdraw your personal information:
The right of access is understood as the possibility of receiving all the data we have about you in the form of an exported file.
The right to object is the possibility offered to users of our site to refuse to allow their personal information to be used for certain purposes mentioned at the time of collection (see the “Collection of personal information” section).
The right of withdrawal is the possibility offered to users of our website to request that their personal information no longer appear in our database.
To exercise these rights, please fill out the form below, indicating all the information you wish to delete. An email confirming the removal of your personal information will be sent to you.
By removing your personal information from our database, you will no longer be able to receive our communications, as you will no longer be on our mailing lists.
Contact information:
300 March Road, Suite 202
Kanata, ON K2K 2E2 CANADA
Phone: (613) 599-3491
Email: info@ccpm.ca
If you are a resident of the province of Quebec, any disagreement regarding the application of legislation concerning access to and/or correction of personal information may be referred to the Commission d’accès à l’information for investigation.
In short, what are your rights regarding your data? If you have an account on this website, you can request to receive a file containing all the personal data we hold about you, including the data you have provided to us. You can request the deletion of your personal data, as well as its correction if the information is inaccurate, incomplete, or ambiguous. This does not include data retained for administrative, legal, or security purposes.
What security measures are in place?
We are fully committed to keeping your data secure. We have put in place physical, electronic, and managerial procedures to safeguard and secure the information you provide online. To do this, we use the following measures:
External Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of these external websites linked to our website.
If you believe that an external website linked to our website does not comply with the current privacy policy, please contact us.
Consent to receive postal mailings, emails, and other communications
If you provide us with your postal address and/or email address when explicitly asked to join our mailing lists, you may receive periodic communications. These notices are found on the checkout page, in the footer of our website, and occasionally on various pages of our website.
You can unsubscribe at any time using the option at the bottom of each email. If you continue to receive emails despite unsubscribing, please contact us.
If you change your email address during the year, please contact us to ensure that you continue to receive our communications.
Reporting a confidentiality incident
You may report a confidentiality incident to us at any time, i.e., any unauthorized access to, use or disclosure of personal information, as well as its loss or any other form of breach of its protection.
Log out properly
Do not leave your electronic devices unattended after logging in to the website. Be sure to click on the “log out” option in your “my account” area.
Contact us
300 March Road, Suite 202
Kanata, ON K2K 2E2 CANADA
Phone: (613) 599-3491
Email: info@ccpm.ca
All purchases made through this website are governed by the terms of use set out below.
By making an online purchase, you acknowledge that you have read and accepted this purchase policy and agree to comply with it and any amendments thereto.
Creating an account
Creating an account is not mandatory to make an online purchase, but it offers several advantages:
We take all necessary measures to ensure the confidentiality of your personal data, in accordance with applicable law.
The user is responsible for maintaining the confidentiality of their account, personal contact information, and password. CCPM cannot be held responsible for unauthorized use of your account. The user must notify CCPM as soon as possible of any unauthorized use or potential security breach by emailing info@ccpm.ca.
Pricing and Taxes
Prices are displayed in Canadian dollars and do not include applicable taxes. CCPM reserves the right to modify its prices at any time. No administration fees are added to transactions made via our online payment platform (Monéris).
Taxes are calculated based on the buyer’s geographic location.
Personal Information
We are committed to protecting your personal data. To learn more about our protection measures, please see our Privacy and Personal Information Policy.
Secure online payment
All transactions on our website can be made by credit card (Visa or MasterCard). We only collect the information necessary to process your order and do not store credit card numbers.
You can also pay by bank transfer or check. If you would like to use one of these two methods, please contact us.
Specific terms and conditions
Following your online payment, you will receive a purchase confirmation email. If you encounter any problems during your online purchase or have any questions, please email us at info@ccpm.ca. Please allow 48 hours for a response.
Remboursement
As per the Regulations of the Canadian College of Physicists in Medicine, if the application is not approved, withdrawn at least four weeks prior to an examination, or a deferral is granted at least four weeks prior to an examination, an amount as specified in the schedule of fees shall be refunded. After that time, refunds will only be given in exceptional circumstances at the discretion of the Board. A portion of the fees as specified in the schedule of fees will be refunded if the applicant does not pass the Written examination.
